How do I print or export my schedule to PDF or Excel?

Who is this article for?

This article is for practitioners, administrators and front-desk team members who need their schedule outside Colib: a printed list of the day's appointments for the front desk, a PDF to keep, or an Excel file to analyze or share with your accountant.

Before you start: the exports are at the bottom of the left column of your scheduler (www.colib.io/scheduler), next to Export. They export exactly what you are looking at: so first choose the period, the practitioners and the filters.

1Display what you want to export

1. Go to www.colib.io/scheduler and make sure the Mode list shows Mode : Events (the exports are not available in the Rooms and Availability modes).
2. Choose the period with the View list and the arrows: Day for one day, Week or List for one week, Month for one month.
3. In the Practitioners box, check the practitioners to include.
4. If needed, use the Filters: Format, Type, Status and Only not-paid appointments? also apply to the exports.

To learn more about the views, please see the article titled "How do I change the scheduler view (day, week, month, list, by practitioner, room or clinic)?". For the filters, please see the article titled "How do I filter the scheduler (practitioners, clinics, unpaid appointments, appointments without a signed note)?".

2Download the PDF or the Excel file

1. At the bottom of the left column, next to Export, click: 
   • the red icon (Download PDF) for a document ready to print;
   • the green icon (Download Excel) for a spreadsheet.
2. The file is downloaded by your browser, in your usual downloads folder. Its name starts with the date of the day, for example 2026-10-02-appointments.pdf.
3. To print your schedule, open the PDF and use the print command of your PDF reader.

What the files contain

Important: these files contain personal information about your clients. Keep them in a secure place, share them only with people who need them, and delete them when you no longer need them.

Good to know

• Filters that do not apply — the Filter search field and the Only appointments without signed notes? switch are not used by the exports. In Excel, use the Signed note ? column to sort the appointments.
• Cancelled appointments — with the default Status : Not cancelled, they are left out. Choose Status : All or Status : Cancelled to include them.
• Access rights — a member who is not allowed to see the data of the other practitioners only exports their own appointments. See What are the different levels of rights/options for the members of my practice?
• Traceability — each export is recorded in the activity log of your practice (see How to access the activity log (audit log)).
• Other exports — to export your clients and their data, see How to export my client data? For payment fees and taxes, see How to export a report of payment provider fees and payment taxes?
• See your schedule in another calendar — rather than exporting it, you can sync it with Google Calendar or Outlook (see How to sync your Colib scheduler with Google Calendar or Outlook (two-way sync)).

Still have a question?

Write to us at support@colib.io, we will be happy to help.